HwkFleet: Car Rental Management

Have a look around

These are the actual screens your staff would use. Press the arrows to walk through a day.

Pacific Wheels Rentals

Today, Friday 18 Sep

3 going out 2 due back 1 late

Sereana TuvouFJ$255

9:00 pickup · 3 daysHM 442

going outbond held · paid

Mark & Leah CarterFJ$630

10:30 airport pickupJR 118

going outowing FJ$130

Ilisoni VulaFJ$180

due back 4:00MK 093

due todayreturn photos next

New booking

Pick a car · 19–22 Sep

Small car · VitzFJ$85/day

2 freeautomatic · 5 seats

Compact · SwiftFJ$95/day

1 freeautomatic · 5 seats

3 days × FJ$85FJ$255

Cover · standardFJ$30

Airport pickupFJ$25

Total, VAT includedFJ$310

Reserve the Vitz

Pickup · HM 442

Photos & signature

! Scratch noted: rear bumper, photographed

signed · S. Tuvou ✓

Hand over the keys

Booking · Sereana Tuvou

The money

3 days · Vitz HM 442FJ$255

Cover · standardFJ$30

Airport pickupFJ$25

Paid so farFJ$160

OwingFJ$150

BondFJ$500

heldback after return

Record a payment

End of day

Cash-up, Friday 18 Sep

Cash takenFJ$740

CardFJ$1,315

M-PAiSAFJ$85

Drawer should holdFJ$740 ✓

VAT invoices issued7

all numbered, none missing✓

Close the day

What it does from day one

Built and running with our founding operator today, not a promise, a product.

Photos are your proof

Walk around the car with your phone at pickup and return. Every scratch photographed, marked and signed, settled by pictures, not arguing.

One calendar, no double-bookings

Every car and booking on one screen. A taken car can't be given away twice, even when two staff book at once.

Agreements signed on screen

Your rental agreement, filled in automatically and signed with a finger. Printed if you want, saved forever either way.

The money adds itself up

VAT invoices, bonds and refunds recorded as they happen, and an end-of-day cash-up that says what should be in the drawer.

No car gets forgotten

Late returns show up on your morning list by themselves. Rego and fitness warn you a month early. A traffic ticket's evidence pack is one tap.

Your staff, your rules

Counter staff see bookings; money and discounts stay with you. Every action recorded with a name on it.

Where the road goes

HwkFleet keeps growing, and your operation grows with it. The phases below are a guide: what ships next is shaped by the rental operators using it every day.

Phase 1

Run the counter

Bookings, calendar, seasonal pricing, walk-in fast path
Photo handovers, damage history, agreements signed on screen
Customers, second drivers, bonds, receipts with VAT, cash-up
Late returns, rego and service reminders, profit per car
Staff roles, offline at the airport, your letterhead, help built in

the full list

Fleet register with plate history and compliance dates
Class-based bookings with calendar & holiday pricing
Walk-in fast path for the counter rush
Airport, hotel and doorstep pickup with delivery charges
Photo proof at pickup and return, offline-ready
Damage history carried car by car until repaired
Rental agreements signed on screen, numbered and frozen
Second drivers, do-not-rent list, licence checks
Extend, reschedule or swap a car mid-hire
Bonds tracked until they go back, counted in working days
A receipt for every payment, VAT shown, with PDF and share link
VAT sales register for the monthly return
End-of-day cash-up, counted by one person and approved by another
Late returns queue with one-tap WhatsApp to the customer
Rego, fitness and service reminders on the Today screen
Traffic tickets matched to the right hire and customer
Profit per car, running costs included
Service schedules by km or date
Your letterhead and association logos on every document
Owner / manager / counter roles with permission switches
Works offline at the airport, syncs when back
Help on every screen

Phase 2

Know your money

Owner dashboard: utilisation, revenue, busy seasons
Workshop jobs with parts and labour on the car
Booking confirmations and receipts by email
Photograph a licence and the form fills itself
Branches, ticket evidence packs, two-step login, full export

the full list

Workshop jobs with parts and labour recorded per car
Owner dashboard: utilisation, revenue per car, busy seasons
Booking confirmations and receipts emailed automatically
Licence photo → the customer form fills itself
Multiple branches, with cars moving between them
Traffic ticket evidence packs for the LTA, and the fine charged to the customer
Two-step login
Export all your data, any time

Phase 3

Book online, pay online

Online booking on your own website, from the same calendar
Card payments and deposits taken at booking time
Customers view, extend and download their booking themselves

the full list

Online booking on your own website, live availability from the same calendar the counter uses
Card payments at booking time: deposit or the full hire
Payment links for phone and email bookings
Instant confirmation the moment they pay
Customers view, extend and download their booking themselves

Phase 4

Eyes on every car

GPS tracking: see where every car is, live
A warning when a car goes where it shouldn't
Flag a car and it can't be started again
The odometer updates itself, so services are never missed

the full list

Live map of the whole fleet
A warning when a car heads where it shouldn't, like the wrong ferry
Find and recover late or missing cars
Flag a car and it can't be started again (never stops a moving car)
Odometer readings come from the car itself, so services are never missed

Shaped by a real counter

Every screen is shaped at the counter of our founding operator in Fiji, a working rental business whose staff use it on real bookings, real bonds and real returns, every day.

New features are being added all the time and land inside your plan as they ship.